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Just keep impeccable records, is all I'll say. Documentation with receipts for everything you are buying/being reimbursed for.
As you say, the important part is keeping CAREFUL and METICULOUS files of expenditure. I would say then, that the easiest was to pay is by check from an account set up that belongs to your mother and checks are signed by her name with you as POA and signee.
If you have questions about any of this do know that an elder law attorney, one hour of time, is ALSO paid by the POA documents as "expert advice" which you are allowed to seek. They can explain how best to do things.
The paper trail is the most important thing. You can also keep diaries of expenditures daily.
Wishing you the best.
One thing I learned after all the things that happened to me is to keep very good records of what you spent, the receipts of all you spent because there might be one day someone turns you in. For me it was being turned into social security I was my BIL's rep payee. It was the last straw for me family can be cruel. If anything to do with money keep the receipts for everything. I did that and that is what saved me from going to jail. I proved I spent every dime on his care. I also kept written records of what I spent on him.
Prayers
At the end of the month, I wrote myself a check from a checking account which had both my Dad's name and my name. I made a copy of that check before mailing to place in the 3-ring binder.
I do want to make a statement with joint POAs, Many post on the Forum that one person should be handling the accounts with the second as a back up. In addition to the bank account. I had my brother's name without holding any of the checkbooks or credit cards. He was my back up if anything happened to me. Only the court recognized me for filing paperwork but it would have allowed enough time to keep bills paid and my brother would have gone to probate to become legal conservator if needed. His name was also on my mom's POA it is just I had the first legal standing and was willing to accept accountability. It is just that during the in between stage, when mom was being scammed, her POA and the way it was written, was not recognized at the time.