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One legal provision that exists in most states and might help your brother (or other readers), but is often overlooked, is what's known as the "Small Estate" probate shortcuts. Under this provision, estates under a specified dollar limit ($100,000 in Idaho) an heir can bypass the requirement for formal probate filings. Although my guardianship/conservatorship ended upon my dad's death, just like a DPOA would have, using Idaho's "small estate affidavit" allowed me to pay his outstanding bills after his death and then simply transfer his remaining non-trust assets directly into his trust, but I also could have distributed those funds directly to his other heirs if I had wanted to do that. I did not hire an attorney to help me with this as there was no need for one because the "small estate affidavit" standard form was simple and quickly accepted at my dad's financial institutions. Note that assets in my dad's trust did not count toward Idaho's $100,000 "small estate" limit and neither did his life insurances or any other assets with designated beneficiaries. Hope this information is helpful.
Here's a link to one of many descriptions of "small estate" probate shortcuts:
https://www.nolo.com/legal-encyclopedia/free-books/avoid-probate-book/chapter8-2.html
Sorry for the loss of your sister.
Honestly this is what I understood had to be done, based on finishing off handling my mother's cousin's estate (her sister was first exec, but passed a year and a day later, leaving a HUGE mess!) However, as an update to my original post:
1) Getting the EIN online, once they finished their updates and the online tool stabilized, was simple and quick. You don't need an attorney to get an EIN. Yes, by mail takes time, online it was minutes for me.
2) NONE of the checks sent were made out "to the estate of...", not even the $600 stimulus from the IRS! It was clear they knew she passed as normally this would have been electronic deposit. I was concerned these checks would be an issue, but I was finally approved to be exec, opened an account (estate, using EIN for tax ID) at a local bank and deposited them, no problem. I have done NO business with this bank before. Not sure why MJ1929 was refused. Was the account to deposit into an estate account? We're not talking pocket money here - the biggest check was refund** of the MC deposit, fairly big dollar amount!
**Funny note on that - because I had to wait for court approval, I couldn't open the account or deposit the checks. I don't know why it would take so long to process once I did deposit them, but the person handling this at the facility called me maybe 2 weeks after I deposited everything, asking if I received the check. The bank that issued the refund was questioning it.
3) Once approved, I used the online tool at the CU where mom's SS Rep Payee funds were deposited to send a copy of the DC and the appointment as exec, and requested the remaining funds to be sent "to the estate of..." and close the account. All that was left was the required amount to originally open it, which wasn't even SS money, and a bit of interest. Check was sent and deposited, CU account was closed.
4) I'm at the point where the court email says I owe them an accounting of what assets there are (basically only these refunds and interest, still waiting for potential tax refund before submitting that) and an accounting of any debts, bills, etc. The only owed funds are to me, for the court filing fee and the postage to mail the will and DC. It is a pain in the butt to resubmit if it changes, so I'm waiting this time until the tax refund is done!
As others have said, it is good to have the following:
1) POA for financial and medical - secondary for backup is good idea too.
2) If not joint on primary account (there are reasons for not doing this), at least have another account that IS joint, with enough funds for emergencies, like paying for a burial.
3) A pre-paid burial/funeral plan would be awesome to have!
4) A will naming executors and priorities (ours was joint so I had ping bro to get him to sign a declination form and submit that document, resulting in delay - it's better if only one is named primary, but good to have a backup, just in case.)
5) If there are substantial assets (liquid, not property per se), it would be a good idea to set up an irrevocable trust. It protects those assets from unscrupulous people and the LO if they have dementia or try to spend it on stupid things! Makes like easier at TOD - no probate required for that!
Once the trust and mom's taxes are done, hopefully this week, I need to ask him about the estate account tax filing. The original paperwork I was presented with mentioned filing by April 15, 2021... I know the date moved, but we're filing the 2020 taxes NOW. The funds in the estate account only just went in last month and per court information I saw, the funds have to sit there for at least 6 months. I would expect this all to be filed in 2022.