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Gather records? It's kind of like applying for another mortgage.
I know the question has been asked and answered, but I wanted to just say when my mother was in the geriatric/psyche unit (this is a place where the hospital in Boston places people to either get them on their drugs or before placement of patient in NH) I know the social worker asked my son (I wasn't up there at the time) if he knew what her financial situation was. I just assumed they used up half her savings (she's got nothing, no house, never had a car, rented her entire life, etc., and no saving to speak of, that they would require at least 1/2 of that savings (joint account with me). But then I talked with an attorney and he said that if I hadn't contributed to that account, they wouldn't consider it joint, and they would just leave her with $2400. Which is fine with me. I'm certainly not in this for the money. Now that she's getting worse, I'm thinking of applying and/or at least looking at NH. I'm 'assuming' (there's an old joke that goes with that word, i.e., never assume anything because it only makes an 'ass' out of 'u' and 'me, i.e., ass/u/me) that the doctor will assign a social worker to the case and that will be it, but I'm in another state (FL). Don't quite know how it works down here. I should find out, but gees am I tired.
Today I have to take her for UTI test. She was up at least, and I am not exaggerating this, 35 times in two hours last night. I don't know if it's the dementia kicking in again or if the UTI is causing this radical change.
Send all financial verification at the time of application including face value of all life insurance policies.
The other delay is gaps in the reported financial data. Very common: grandma's car is given to a family member but the asset is not accounted for. Paintings or furniture or other heirlooms pass to other hands, but are not accounted for. Money is "loaned" to a relative with no loan documents. Often Grandma has old savings accounts she has long since forgotten, but they are uncovered when her SS # is cross-referenced.
Age of the patient is also a factor. VA will fast track the application if the applicant is 90 or more. One poster here got it done in only 4 months.
Medicaid, on the other hand, depends on the county you reside in.
A small county will have fewer cases and should be able to process quickly. A large urban center with a big case load, well, I hope you know your county legislator well enough to solicit some help.