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When the time comes that they are no longer in control we will be turning their financial management over to an outside guardian. This mess is too big and our family is too dysfunctional for us to tackle it.
My parents financial situation is complicated and a total mess. Thats another whole story... As for their stuff, dealing with that will have that will go on the back burner. They own four properties and three are are all filled with "stuff". They were in the collectibles business. Some of what they have is quite valuable, mostly the silver, coins and stamps but the rest is crap, tons of crap. I can't even think of that without getting a headache.
The plans you talked about with the neighbor and food delivery sound fine. If your parents have a bank account, a debit card is an easy thing to get. I would worry that they would use the debit card in the way they do their credit card and wipe their bank accounts out. Is there a plan in place to keep that from happening? Using plastic can feel like you're not really spending until you notice you're broke. Is there a way to set up ACh (echeck) payments from their bank account to a store that delivers? I don't know how that works, since I've never used grocery delivery.
If your parents own their home, it would be nice if they would consider selling it, paying off their debt, then moving into a senior apartment where all the transportation, etc., is provided for them. It would lift much burden off their and your shoulders. But I know how older people can be about their homes. They don't want to leave them, even when it isn't working for them anymore.
Are you going to be there when the caseworker visits? That can be very important. When the caseworker interviewed my mom in her apartment, she denied that she needed any help. She kept saying, "Oh my daughters can do that." Finally my sister spoke up. "Mom, we are going to continue to visit you. But when we do we want to play cribbage with you or sit and talk. We have limited time. We don't want to scrub your toilet, kiss you, and leave!" The caseworker is used to elders resisting help, but she really has to hear someone say "She cannot do her own laundry and there is no one else to do it."
I'd urge you to get as much help as possible for your mom, starting as early as possible. Don't let her get dependent on you for things others can easily do. Yes, there will still be chores for you, and you can plan your visits around them, but do get in plenty of "fun" time while you are there. Maybe you can take her to her hair appointment, get a manicure yourself while you are waiting, and then go to a flower show and out to lunch. You really don't want to remember the time with your mother in her later years as a time of scrubbing toilets and changing her bed linens!
Six years ago I became my parents chauffeur, I thought an occasional trip to the grocery store every now and then.... never did I realize that Mom liked going to the grocery store every day, and not just one store but two or three others because one store would have a special on cereal, another had special on milk.
Then all the doctor appointments, eventually I was able to make back-to-back appointments so that when I took time off from work, it was one afternoon instead of two separate afternoons. But then there were doctors that each saw separately. And I had to go into the exam room with them because they weren't paying full time and attention to what the doctor was saying.
For the on-line grocery delivery service, check to see if the service does automatic withdrawal from checking or savings. The service I use does that and gives a discount if it is used.
If the neighbors does accept the job of driving here and there, it is very hard to eventually say no and that could cause hard feelings. You might want to save her for times when there might be an emergency and she can run over to your parent's house.